LUCKIAMUTE WATERSHED COUNCIL MINUTES
Aug. 9, 2007
VOLUNTEER HALL, MONMOUTH, OR
6 p.m. -- Education/Outreach Committee meeting, Monmouth’s Main Street Park.
7 p.m. -- Regular meeting
Introductions:
Vice Chairman Wade Edris called the meeting to order in the absence of Chairman David Anderson. Self introductions were made.
Minutes:
Minutes for the July 12 meeting, taken by Jim Clawson, were approved with amendments. Motion to approve: Kirk, seconded by Shawn. Unanimous approval.
Business:
Treasure’s Report (see attached financial report, cumulative balance through 8/8/07) We borrowed 1300 from RCD to pay Michael and will need to pay that fund back. Need to close out the account with SWCD, they want to know where it is being spent. A receipt or invoice needed to close it out. Nicole asked about a report that is due in a month, an OWEB grant. Will check into it. Also, Cliff Hall’s grant overdue?
Final interim coordinator’s Report. (See attached written report)
Michael Cairns highlighted the following:
A. project status
1. SF Ash Creek dam removal and boulder placement is finished. See article, I-O, willow cuttings and grass seed planted in exposed dirt, pictures taken by Nicole. Still need watering for the planting, final report and monitoring, but otherwise, done. About 75 percent survival, but thickly planted.
2. Maxfield Creek project – road realignment bid was too high, so will be rebid. Modified it to say it could be done next year. Tomorrow will send out bids for culvert replacement. BLM has requested bids for timber sale, cutting to begin next year. Kenn asks about coordinating with county. Michael said we got a very good deal on this very big culvert, and he will ask Aaron about who is doing the work to get a bid from them.
3. North Fork Ash Creek restoration at Ron Cooper’s property will go ahead.
4. Grund-Clampit, etc.
B. Cascade Pacific Fiscal management services agreement – Michael passes around the form that lists all their services, and extra charges for some services ie; legal reviews. See the fiscal management agreement. Bookkeeping for each project, formalizes things already done. Discussion about the contracts, officers for each contract. Kenn asks about his role, which is to track the council support grant, and not the separate contract grants. Contract officers need to be assigned to each project not paid for by the OWEB support grant. Jim and Kenn would be contract officers for the oweb support grant #208-058.
B. Nicole’s contract
Work plan for 07-09 biennium, and the rest of the duties would flow from that. See agreement, and related scope of work. Estimated payment date, amount, tasks, deliverables. Used job announcement as deliverables, too. This can be modified depending on the work plan, to add specifics. Proposed agreement passed around. Nicole and Michael both like it. Seeking approval. Nicole suggests to circulate a draft work plan by the end of the month. Kenn asks about the contract, deliverables may not be equal every month. Is expectation to be paid uniformly? Or semi-annual? Balloon payments? Nicole expects a uniform payment. We should understand that the contract reflects an equal level of effort for equal monthly payments.
Action: Shawn moves to accept the contract with understanding of equal paument, Kirk seconds. Contract accepted, unanimously. Nicole is officially welcomed.
Outreach Coordinator – Christine
See report, August
Includes: landowners contact for riparian enhancement – targeted areas are river mile 26-34, along K.V. highway near Pedee. About 30 landowners there, see letter sent out to those folks to provide them with contact information, project possibilities.
Homework for Sept. 15 event is to hand out personal invitation cards and flyers that we can post around town. Hang up the posters. Get everyone to come out. What about food, who should bring it, potluck, etc. Finger food for guests, chips, cheese, paper plates, etc. Truman Price will be playing. Volunteer award nominations needed. E-mail of categories is on its way. Please nominate the volunteers. Readings from the writers.
Volunteers needed for tabling events – still some gaps at the Polk County Fair; also Hop and Heritage fest Sept. 29, a slot open for that, and the Black Rock Festival, Sept. 15-16, try to attend Sept. 16. Need a presence in Falls City.
Updating Council brochure – need suggestions by the end of the month.
A sign-up list at the fair is there at the booth – information about the council, etc.
Gail’s report – can the $650 from SWCD be ear marked for the book printing? Asks that the council direct the SWCD to approve Shawn seconds, tom moves, and to create a Writing the Watershed category for funds that come in from corporate sponsors. Garth amends to create a plan, Shawn seconds.
Action: Unanimously approved.
Wade reads update on coastal coho. Are they really coming back? 2014 – voters will decide whether to have an OWEB.
Announcements --
Brownsville dam breech is Aug. 27, 10:30 a.m. on the Calapooia $2 million event. Mile 13-16 Gold!
Purchase – an LWC computer doesn’t have anti-virus software – asking for Trend Micro, $50. and an external hard drive to back up and coordinate files, $60. To come out of OWEB operations funds.
Riverkeepers took samples of asian clams, pacific lamprey.
Meeting Adjourned at 8:45 pm.
Attachments:
Coordinators report
Financial report
Outreach Specialist report
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Absent |
Present |
Position |
Board member |
Term ends |
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X |
Agriculture |
Garth Mulkey |
2006 |
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Agriculture |
vacant |
2005 |
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X |
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At Large |
Gail Oberst |
2007 |
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|
|
X |
City |
Kenn Carter, Treasurer |
2007 |
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|
X |
|
City |
Shawn Irvine |
2007 |
||
|
|
|
Commerce |
vacant |
2006 |
||
|
|
|
Domestic H2O Supply |
vacant |
2007 |
||
|
X |
|
Education |
Karen Haberman |
2006 |
||
|
X |
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Environment |
Tom Smith |
2006 |
||
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|
X |
Environment |
Wade Edris, Vice Chair |
2007 |
||
|
|
X |
Federal agency |
See guest list |
2006 |
||
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|
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Industrial timber |
vacant |
2007 |
||
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|
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Industry |
vacant |
2005 |
||
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|
X |
Recreation |
Tammee Stump |
2005 |
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X |
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Small farm & forest |
Ann Stewart |
2006 |
||
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|
X |
Small farm & forest |
Kirk and Judi Lewis |
2009 |
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|
X |
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SWCD - Benton |
Cliff Hall |
2009 |
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|
X |
SWCD - Polk |
Jim Clawson, Secretary |
2009 |
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|
X |
Watershed Resident |
Ron Nestlerode |
2007 |
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|
X |
Watershed Resident |
Jo Yeager |
2006 |
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|
X |
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Wildlife |
David Anderson, Chair |
2007 |
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Staff, guests: |
Affiliation |
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Christine Hurst |
LWC Outreach Specialist |
hurstc24@hotmail.com |
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Michael Cairns |
LWC Coordinator |
michael.cairns@yahoo.com |
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Trish Wilson |
Supervisor Mary’s Peak Resource Area |
PatriciaWilson@BLM.gov (503) 315-5968 |
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