LUCKIAMUTE WATERSHED COUNCIL MINUTES
Sept. 13, 2007
VOLUNTEER HALL, MONMOUTH, OR
6 p.m. -- Education/Outreach Committee and Steering Committee meetings
7 p.m. -- Regular meeting
Introductions:
Secretary Jim Clawson called the meeting to order in the absence of Chairman David Anderson. Self introductions were made.
Minutes: ACTION – Kenn Carter moved and Tom Smith seconded the motion to approve the minutes. APPROVED, UNANIMOUS
Business:
Treasurer’s Report – Kenn Carter presents a revamped report, to make it more readable, SKWCA can deal with donations, but they don’t want to deal with projects -- Cascade Pacific will deal with that. Kenn talks about creating a fund to buy supplies, paid out of a debit card, such as printing, tabling events, etc. Whenever we approve an expenditure, we can account for it as it is spent. Kenn suggests that we need to have an oversight or contract officers for each project, if it is a LWC project. Talks again about the need for a budget.
Jim says maybe we need a project committee with several people, two of whom could be contract officers. Asks for a recommendation from Michael and Nicole.
About small grant management -- it must be managed by the team fiscal agent, Polk SWCD, or Benton SWCD if in Benton County. We currently are applying for three small grants, so SWCD will be our fiscal agent on those small grants. A final report goes to OWEB and team.
ACTION -- Jim moves, Gail seconds that we set up a fund for Nicole for $600 in a prepaid cash card. APPROVAL, UNANIMOUS..
Coordinator’s Report. (See attached written report) Nicole Duplaix
Most of month has been spent meeting people, getting acquainted with the watershed, working with Michael Cairns and Christine Hurst. One of directives is to work on the work plan. (See written report). There are still many ongoing projects. At the next meeting, she will bring back a two-page summary of the work plan – what’s been done and what needs to be done. Now, there are three people are on board and we can be ambitious. She suggests we have a small committee to put this work plan into a readable format.
A committee is needed to help – Tom, Michael, John, David and Sean volunteered to help draft an updated work plan, as required by OWEB, and to help Nicole complete her task.
Project Manager report -- Michael Cairns (See LWC Project manager report for Sept. 2007)
Michael has brought the metal display signs that will be placed along an interpretive trail at S. Fork Ash Creek. There have been 11 partners, four sponsors, nine vendors employed by this project. Dalton Rock was especially generous, selling us rock for 60 percent off. Michael says that 16 projects are now underway or completed. See handout for details.
Willamette Basin Restoration Roundtable project – There have been three meetings of the group. Could be a source of project funding.
Announcement – There is a 2007 Network of Oregon Watershed Councils gathering in November. We have applied for two scholarships to cover Nicole’s and Michael’s registration, so other expenses would be three nights, and travel. We will have another meeting before this needs to be decided. Jim says that council and staff travel and workshops needs to be a budgeted item. Michael said that the $150 a month in council support grant could be set aside for those kinds of expenses.
Outreach/Education -- Nicole reports for Christine, who is absent.
Plans underway for the annual event on Saturday which will include awards, a barbecue. Should it be free or charge for hamburgers and side dishes. We need to purchase supplies for the annual barbecue. ACTION: Jim moves and Tom seconds motion to feed visitors at no charge and to buy the supplies out of the Outreach fund. UNANIMOUS APPROVAL.
Nicole passes out new brochure, seeks input, how to pay for printing. Michael suggests we update the projects section, population, and replace the “after” section of the dam removal project. ACTION: Jim moves, Gail seconds the motion to accept changes on the brochure and and direct Nicole to print it. Discussion – authorized to print as needed with recommended changes, will send out a pdf of the final version. UNANIMOUS APPROVAL.
Discussion about stickers. What about refrigerator magnets, Hop and Heritage Festival is Sept. 29. Falls City bike festival is Sunday.
Adopt-a-Road is Oct. 6 – One mile of Buena Vista Road. Kits can be picked up at Dallas Fire Department. Should we report the dump site by the bridge, Kirk asks. Several volunteers are needed. Michael suggests we get supplies early and start to work at noon. Send out an e-mail to everyone to volunteer.
Writing the Watershed -- Gail reports. Workshops will be completed this month. Participants will read portions of their essays.
Announcements -- Next week OWEB will grant more money, from $86,000 to $104,000 an increase, and a revised agreement. This board needs to decide how to spend it. Money will have to go to either staff or operations. Jim says the steering committee should decide how to spend it.
The steering committee will bring back a recommendation to the council. ACTION: Gail moves and Tom seconds a motion to authorize the steering committee to tell OWEB how to spend the extra money. UNANIMOUS DECISION.
GUEST -- Brad Withrow-Robinson announces several tours sponsored by the Small Woodlands Association, Nov. 6 in McMinnville. Another streamside planting workshop is coming up for CREP landowners.
Meeting Adjourned at 8:45 pm.
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Absent |
Present |
Position |
Board member |
Term ends |
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|
X |
|
Agriculture |
Garth Mulkey |
2006 |
||
|
|
|
Agriculture |
vacant |
2005 |
||
|
|
X |
At Large |
Gail Oberst |
2007 |
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|
|
X |
City |
Kenn Carter, Treasurer |
2007 |
||
|
X |
|
City |
Shawn Irvine |
2007 |
||
|
|
|
Commerce |
vacant |
2006 |
||
|
|
|
Domestic H2O Supply |
vacant |
2007 |
||
|
X |
|
Education |
Karen Haberman |
2006 |
||
|
|
X |
Environment |
Tom Smith |
2006 |
||
|
|
X |
Environment |
Wade Edris, Vice Chair |
2007 |
||
|
|
|
Federal agency |
|
2006 |
||
|
|
|
Industrial timber |
vacant |
2007 |
||
|
|
|
Industry |
vacant |
2005 |
||
|
|
X |
Recreation |
Tammee Stump |
2005 |
||
|
X |
|
Small farm & forest |
Ann Stewart |
2006 |
||
|
|
X |
Small farm & forest |
Kirk and Judi Lewis |
2009 |
||
|
X |
|
SWCD - Benton |
Cliff Hall |
2009 |
||
|
|
X |
SWCD - Polk |
Jim Clawson, Secretary |
2009 |
||
|
X |
|
Watershed Resident |
Ron Nestlerode |
2007 |
||
|
X |
|
Watershed Resident |
Jo Yeager |
2006 |
||
|
X |
|
Wildlife |
David Anderson, Chair |
2007 |
||
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Staff, guests: |
Affiliation |
|
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|
John Petersen Phil Larsen Nicole Duplaix |
Webmaster Resident LWC Coordinator |
johncp@gmail.com riggsJ@exchangenet.net
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Michael Cairns |
LWC Projects |
michael.cairns@yahoo.com |
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Brad Withrow-Robinson |
OSU Extension |
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